Project Overview
Keeping an event database current is a relentless manual task, requiring staff to constantly monitor dozens of platforms like Google, Meetup, and Eventbrite. This project was built to eliminate that manual data entry. It's an automated workflow that acts as a 24/7 data scout, using n8n to connect to multiple event APIs, fetch the latest global and local events, and intelligently import them.
The system automatically checks for duplicates to ensure data integrity and then inserts new, validated event entries directly into the database. This ensures the platform's event listings are always comprehensive and up-to-date, all with minimal human oversight. Furthermore, the system enriches this data by creating new venue entries, auto-generating missing information, and triggering welcome emails, seamlessly integrating new partners into the ecosystem.
Application Showcase
Key Features
- Automated Venue Insertion: Creates new venue entries in the system automatically.
- Collect Venue Info: Venue data is initially added to a Google Sheet.
- Scheduled Checks: Periodically checks Google Sheets and event APIs for new entries.
- Generate Missing Data: If a venue does not exist, missing information is generated.
- Automated Welcome Email: A personalized welcome email is sent to new venues.
- Slack Notification: Sends a real-time Slack notification when a new venue is added.
Solutions
- Automated venue creation using n8n workflows for efficiency.
- Used data enrichment logic to auto-generate missing venue details.
- Integrated event APIs into scheduled workflows to consolidate data.
- Implemented existence checks and data validation to prevent redundancy.
- Set up Slack notifications via n8n to inform team members instantly.
- Triggered automated personalized welcome emails to maintain engagement.